AB 2674: State archives: Online Archives Program.
- Session Year: 2015-2016
- House: Assembly
- Latest Version Date: 2016-02-19
Existing law establishes the Secretary of State as the custodian of the public archives of the State and requires him or her to maintain and properly equip safe and secure vaults for the preservation, indexing, and use of the archives. Existing law authorizes the Secretary of State to receive into the archives any item that he or she deems to be of historical value.
This bill would require the Secretary of State to establish an Online Archives Program to be administered by the State Archives for the purpose of providing public access to state records and other records and items of historical and archival value, as specified. The bill would require the program to include, among other things, development, administration, and maintenance of an archival standards-based digital records preservation system for secure intake of, preservation of, indexing of, and public access to, public records.
(a)The Secretary of State shall establish an Online Archives Program to be administered by the State Archives for the purpose of providing public access to state records and other records and items of historical and archival value.
(b)The Online Archives Program shall include, but not be limited to, all of the following:
(1)Developing, administering, and maintaining an archival standards-based digital records preservation system for secure intake of, preservation of, indexing of, and public access to, public records. This system shall comply with the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1) and the State Records Management Act (Article 7 (commencing with Section 12270) of Chapter 3 of Part 2 of Division 3 of Title 2).
(2)Providing online access to the records, photographs, exhibits, and other items held by the State Archives that document and celebrate California history and culture by digitizing content and uploading it to an appropriate online platform that will maximize public access and be linked to the State Archives Internet Web site.
(3)Utilizing social media platforms to regularly share digitized content in order to celebrate California history and culture, provide a historical perspective on contemporary issues and events, increase public awareness of the historical resources in the State Archives collections, and promote civic education and civic engagement.
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Date
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Status
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| Feb 19, 2016 | Introduced. To print. |
| Feb 21, 2016 | From printer. May be heard in committee March 22. |
| Feb 22, 2016 | Read first time. |
| Mar 10, 2016 | Referred to Com. on A. & A.R. |
| Mar 30, 2016 | From committee: Do pass and re-refer to Com. on APPR. (Ayes 9. Noes 0.) (March 30). Re-referred to Com. on APPR. |
| Apr 13, 2016 | In committee: Set, first hearing. Referred to suspense file. |
| May 27, 2016 | In committee: Held under submission. |
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Date
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Description
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Location
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Votes
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| Mar 30, 2016 | Do pass and be re-referred to the Committee on [Appropriations] | Assembly Standing Committee on Accountability and Administrative Review |
Passed |
This list shows positions taken on this bill by organizations on the date displayed, which is linked to the original source.
Positions by individuals are not included.
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Organization
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Position
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Date
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| California Medical Association | * Support | Jun 27, 2018 |
Date of Hearing: April 13, 2016
ASSEMBLY COMMITTEE ON APPROPRIATIONS
Lorena Gonzalez, Chair
ABPCA Bill Id:AB 2674
Author:(Bonta) – As Introduced Ver:February 19, 2016
Policy Committee: | Accountability and Administrative Review | Vote: | 9 - 0 |
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Urgency: No State Mandated Local Program: No Reimbursable: No
SUMMARY:
This bill:
- Requires the Secretary of State (SOS) to establish an Online Archives Program (OAP), for providing online access to state records and other items of historical and archival value.
- Requires the online archives to comply with the California Public Records Act and the State Records Management Act.
FISCAL EFFECT:
General Fund costs to the SOS will be $30,000 (one-time) for equipment and around $400,000 annually for three positions and for digital storage fees. The additional positions will select the specific archival material to be digitized, perform the digitization, and provide necessary administrative support.
COMMENTS:
Purpose. According to the SOS, the sponsor, establishing the OAP will allow the public to more easily access records of historical interest while helping the state comply with public records requirements.
The State Archives holds more than 125,000 cubic feet of paper-based records and approximately 22 terabytes of electronic records. While records are physically available at the State Archives in Sacramento, most are not available online.
Currently, none of the 22 terabytes of electronic records are available online and just a few paper-based records have been digitized and posted online. The posting of those documents have generally been funded by grants. For example, a grant from the California Supreme Court Historical Society funded the digitization of working papers from the state's 1878-1879 Constitutional Convention, which can be viewed on the State Archives' web page.
Analysis Prepared by: Chuck Nicol / APPR. / (916) 319-2081
Date of Hearing: March 30, 2016
ASSEMBLY COMMITTEE ON ACCOUNTABILITY AND ADMINISTRATIVE REVIEW
Cristina Garcia, Chair
ABPCA Bill Id:AB 2674 (
Author:Bonta) – As Introduced Ver:February 19, 2016
SUBJECT: State archives: Online Archives Program
SUMMARY: Establishes the Online Archives Program (OAP) under the Secretary of State's (SOS) State Archives. Specifically, this bill:
- Requires the creation of an archival standards-based digital records preservation system that allows for the intake, preservation, indexing, and public access of records.
- Requires the OAP to operate in accordance with state law that assures public access to state government records.
- Specifies that the OAP provides online access to records, photographs, exhibits, and other items held by the State Archives that document and celebrate California's history and culture.
- Specifies that the OAP shall use social media platforms to share digitized content.
EXISTING LAW:
- Makes the SOS custodian of the public archives of the state.
- Allows the SOS to receive into the archives any item deemed to be of historical value.
- Specifies that the Chief of Archives is responsible for the preservation and indexing of material deposited in the State Archives, and shall make the material available for use.
- Requires public access to government records, with specified exceptions.
FISCAL EFFECT: Unknown
COMMENTS: This bill creates an online archives program within the State Archives. According to SOS, the sponsor, establishing the OAP will allow the public to more easily access records of historical interest while helping the state comply with public records requirements.
The State Archives holds more than 125,000 cubic feet of paper-based records and approximately 22 terabytes of electronic records. While records are physically available at the State Archives in Sacramento, most are not available online.
Currently, none of the 22 terabytes of electronic records are available online and just a few paper-based records have been digitized and posted online. The posting of those documents have generally been funded by grants. For example, a grant from the California Supreme Court Historical Society funded the digitization of working papers from the state's 1878-1879 Constitutional Convention, which can be viewed on the State Archives' web page.
According to SOS, establishing the OAP will help the state meet requirements specified in the State Constitution and California Public Records Act (PRA), which provide the public access to government records with some exceptions.
This bill will increase government accountability and provide researchers and state residents enhanced access to state documents and historical information.
REGISTERED SUPPORT / OPPOSITION:
Support
SOS (sponsor)
California Association of Licensed Investigators, Inc.
Council of State Archivists
San Diego Area Law Libraries
Southern California Association of Law Libraries
Northern California Association of Law Libraries
Opposition
None on file
Analysis Prepared by: Scott Herbstman / A. & A.R. / (916) 319-3600
Bill Author
